Online board meetings are becoming more commonplace as organizations transition to a virtual work environment. This new way of conducting business requires a little more discipline than traditional valuable virtual data rooms meetings, but can be equally productive if handled well. It’s important to set clear expectations from the beginning, and to encourage all participants to follow the guidelines.
Keep the discussion concentrated on the most important items on the agenda. By keeping the agenda short and broken down into 15-minute intervals will reduce fatigue and help you efficiently move through each item on the agenda. Add breaks directly to the agenda. This can boost the energy of discussions and encourage participation.
Brainstorming sessions are a great way to encourage creativity during meetings and often result in very useful ideas. However, it’s essential to make sure that all team members feel comfortable speaking up during these types of discussions. It’s important to listen to team members who are quiet or shy.
At the end of the meeting, ensure that everyone is reminded of the important follow-up tasks like completing a board survey or submitting additional data, information or other materials that were requested during the meeting. This can be accomplished with a robust management of boards software solution that allows for an effortless distribution of documents to all participants.