If you’re sharing photos from your corporate retreat or confidential contracts, it’s important to keep safety in mind when downloading and uploading business files. If you don’t follow the right protocol, your devices can be susceptible to viruses and malware.
The best way to secure your files is to ensure that you encrypt them before they’re uploaded. This ensures that even when hackers do take over the access token for your file that they won’t be able to use it anywhere else than your own server. Limiting the number of servers handling sensitive data can help reduce the chance of a theft or leak.
Another excellent way to secure your files is to avoid the uploading of any type of file that are believed to be harmful. It is necessary to check the content of files with a list known threats. For example, if you’re using a secure document management software that converts all documents uploaded to PDF, hackers will have a difficult than rewriting a company policy by using malicious.exe. malicious.exe file.
The last thing to do is it is important to ensure that your file upload system is compliant with the regulations for your particular industry and country. If you handle healthcare-related data the system you use to upload files should be HIPAA compliant. GDPR compliance is crucial for any business that has to deal with EU citizens’ personal information. To do this it’s necessary to have a feature which checks uploaded files against the list of regulated types of content and scans them for viruses.