Some documents are given the designation of important and sensitive as they contain information that could cause effects in the event of a security breach such as personal data or health and wellbeing records or economical transactions. Prior to this, documents had to be exchanged physically, which required a range of key participants – from executives and accountants, to lawyers as well as internal and external personnel to be in the exact same location at precisely the same time in order to inspect them. This was costly time-consuming, inefficient and polluting method of sending documents which were vulnerable to unauthorized access and theft.
With remote working on the rise and B2B purchasing becoming increasingly internet-focused sharing digital documents has become an integral element of business processes. While this convenience is great but it can also pose serious risks. The majority of business owners aren’t aware of the risks.
Cybercriminals are able to intercept emails and use them for identity theft and malicious activities. It’s also difficult to track who has read or edited documents sent by email.
Secure document exchange is an excellent method of sharing files with customers, while keeping track of who has accessed them and modified them. These tools are designed to comply with a variety of data protection regulations and provide an audit trail that is robust and digital that allows you to trace any potential issues back to the source. Additionally, they help companies avoid penalties resulting from data breaches – which see page – business environment with secure data room could be detrimental to their reputation as well as profitability.